We ask that authors submit their proposals using our online submission system, which will open in early December 2020.

We ask that all authors follow the submission guidelines for their proposal. If these guidelines are not followed, the submission runs the risk of being desk-rejected.

The deadline to submit a proposal is March 3, 2021. The submission system will close at 11:59 PM CST. 

A maximum of two (2) proposals, either as an author or a co-author, may be submitted. If you are not the sole author of a proposal, you must name all co-authors in the submission system. Authors should not be omitted from a proposal they contributed to as a means to avoid the two-proposal maximum. Submissions with omitted authors may also be subject to exclusion.

Presentations and Sessions

The conference will begin with Interest Group and Community Workshops held during the day on Saturday, September 18, and then will officially kick off with an evening Opening Reception.

A Paper Session is composed of 3 - 4 proposals that are presented sequentially by their author(s), with a short amount of time allotted for audience members to ask questions. Please click here for more information regarding a Paper Session, and click here for suggestions to improve your Paper Session presentations. 

A Common Ground Session is an interactive discussion between the author(s), audience members and a facilitator, centered around one common theme. Please click here for more information regarding a Common Ground Session.

Due to the size of the conference and the complexity of constructing the conference schedule, it is very difficult to accommodate special requests. We do recognize that once in a while there are extenuating circumstances that prevent a presenter from being available on a specific day. In cases like these, please email the SMS Executive Office and let us know of your constraints and we will make an effort to take them into consideration when building the schedule.


Registration for the SMS 41st Annual Conference will open in Spring 2021, typically in mid-to-late April.

Yes, current SMS members receive a reduction on their registration fee. Click here for more information on becoming an SMS member.

Yes, there is a special registration fee for student SMS members. Click here for more information on becoming a student member of the SMS.

You can request an invitation letter by contacting the SMS Executive Office at Please be aware that visa issuance is outside of our control and often requires considerable time and effort from you.

Visa requirements are set by the country you plan to visit. It is your responsibility to check entry requirements with the consular officials of the countries to be visited well in advance of your trip. Please note, the SMS cannot guarantee the issuance of a visa.